Cobb County Government

Vendor Enrollment

VENDORHEADER
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WELCOME TO VENDOR ENROLLMENT
 
DID YOU KNOW? VENDOR LINKS
Vendors can log on and register themselves to become a Vendor. (PREFERRED WAY TO ENROLL) VENDOR SELF SERVICE
Vendors can also modify their Vendor Information and make updates through Vendor Self Service.  
Does the Vendor Accept Credit Cards, would they like to enroll in our Electronic Payment System EPAY? CONTACT US  
   
NEW ELECTRONIC PAYMENT TYPE TO REQUEST FROM VENDORS-See Below  
 
WHAT IS EPAY?
EPAY is short for EPayables
EPAY is an electronic payment "type" that is contracted through our current merchant services bank which allows instant access to the payment made, same day!!!
Differences between EPAY and EFT
EPAY is instant, the day the checks are run on Thursday the payment is ready for the Vendor to take.
EFT it may take the Vendors bank till the following Monday to post that payment to their bank.
EPAY has a small cost which is the cost that the Vendor pays to their Credit card merchant fees.  It is subject to the fee their own bank charges them to "run a credit card".
The Vendor must accept credit cards to take this kind of payment type.
VENDOR FORMS
BLANK W9 FORM
VENDOR MASTER FORM
 
 

Accounts Payable

Finance Department

Accounts Payable

The areas of responsibility of our department include:
 

• Maintaining Vendor Master Lists

• Vendor Payments


Vendors who wish to do business with Cobb County must submit a completed Vendor Registration Form.

 New Vendors Register Online or Existing Vendors Log in

Click here for online registration instructions 

Vendors may also submit a Vendor Registration Form by downloading the form in “PDF” format. Email the Completed / Signed form to vendor.enrollment@cobbcounty.org or


Mail the completed form to:

Cobb County Finance Department
100 Cherokee Street, Suite 400
Marietta, GA 30090-9610
FAX (770) 528-1501


 Vendor Registration Form

BLANK W9 FORM

 

Vendor Change of Information

New Vendors or Vendor Changes please select this form: Vendor Enrollment Form to have your company set up in our Financial System or to resubmit your W9 for an update in the System.

thank you
 


 

 

 

EPY



EFT

 

 

 

Finance PAYROLL Forms

 

 

 

CHECK SIGNATURE SHEETS
PAYROLL      

 

 

 

 

 



 

 

 

 

     

Property Tax Digest History

Property Tax Digest History

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A property tax (or millage tax) is an ad valorem tax levy on the value of property that the owner of the property is required to pay to a government in which the property is situated. Multiple jurisdictions may tax the same property.

There are three species or types of property: land, improvements to land (immovable man-made objects, such as buildings), and personal property (movable man-made objects). Real property (also called real estate or realty) means the combination of land and improvements. Under a property tax system, the state requires and/or performs an appraisal of the monetary value of each property, and tax is assessed in proportion to that value.
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Visit the Tax Assessors webpage for more information on your property tax appraisals.

 


 
COBBMILLAGE 


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(See definitions below for a more detailed explanation)


 Heavy Duty Equipment- (O.C.G.A. 48-5-505 to 48-5-509)

 Timber- (standing timber) defined to include softwood and hardwood pulpwood, chip and saw logs, saw timber, poles, posts, and fuel wood. (O.C.G.A. 48-5-7.5)

Mobile Homes- a detached residential dwelling unit designed for transportation after fabrication on streets or highways on its own wheels or a flatbed or other trailer, and arriving at the site where it is to be occupied as a dwelling complete and ready for occupancy except for minor and incidental unpacking and assembly operations, location on jacks or other temporary or permanent foundations, connections to utilities, and the like. (O.C.G.A. 48-5-490 to 48-5-495)

Motor Vehicle- A self-propelled wheeled conveyance, such as a car or truck, which does not run on rails. (O.C.G.A. 48-5-440 to 48-5-478.1)

Public Utilities- essential commodity or service, such as water, electricity, transportation, or communication, to the public. (O.C.G.A. 48-5-510 to 48-5-524)

Personal - In broad and general sense, everything that is the subject of ownership which is not under the denomination of real estate.  A right or interest in things which are personal, or any right or interest which one has in things movable. (O.C.G.A. 48-5-3)

Commercial & Residential (Real Property) Land, and generally whatever is erected or growing upon or affixed to land.  Also right issuing out of, annexed to, and exercisable within or about land.  A general term for lands, tenements, and hereditaments: property which, on the death of the owner intestate, passes to his or her heir. (O.C.G.A. 48-5-3)

 

 



 

 

Welcome to Cobb County Flower & Memorial Fund

***WELCOME TO COBB COUNTY FLOWER & MEMORIAL FUND***WELCOME TO COBB COUNTY FLOWER & MEMORIAL FUND***WELCOME TO COBB COUNTY FLOWER & MEMORIAL FUND***


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travel    FLOWER    AMS GAX1 VENDOR Finance-ED Logocopy  
                                   
 TRAVEL  FLOWER FUND  AMS NAVIGATION GAX1 PAYMENTS  VENDOR ENROLLMENT  HOME
 
 POLICY SELECTIONS  REQUEST FORM
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CURRENT FLORIST FOR ORDERING FLOWERS
OWENS FLOWER SHOP
1000 WHITLOCK AVENUE, NW, SUITE 300
MARIETTA, GEORGIA 30064
770-427-5501
WWW.OWENSFLOWERSHOP.COM
DID YOU KNOW?
You can order anything from the Florists Website that is within the price range of your parameter. 
Flowers or Flowers in memory are only for immediate family members. 
You can send the same amount you would have used for flower in memory to a charity in their honor.
You MUST submit a Flower Fund Request in order for us to pay the bill from the Florist.
You can ONLY use OWENS FLORIST they are the winning bidder, just like any other purchasing contract.

 

 

 

 


 

 

 

 

 

Welcome to Cobb County Travel

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QUESTIONS/COMMENTS CONTACT US 
travel    FLOWER    AMS GAX1 VENDOR Finance-ED Logocopy  
                                   
 TRAVEL FLOWER FUND  AMS NAVIGATION GAX1 PAYMENTS  VENDOR ENROLLMENT  HOME
TRAVEL DOCUMENTS FOR TRIP/TRAINING/CONFERENCES

  T1-Authorization to Travel 

You must Submit a T1 for any trip related travel. 
This form
gives Finance authorization to allow you to travel and send

forms to have us pay a vendor directly or to Advance an employee

or to reimburse an employee for a "trip" taken.

T2-01262015
A T2 is only necessary when we are going to direct pay for your
registration
or Lodging or any other expense we can direct pay. 
Or if the employee is
requesting an Advance payment prior to the Trip.


T3-EXPENSE-SUMMARY


A T3 is Mandatory upon the return from a trip.  It is required to be
submitted
no later than 1 week after the return date from a trip. 
A T3 must
be submitted whether you are receiving money back,
zero amount due employee,
or if money is owed to the County.
This closes the Trip.
  
T1
AUTHORIZES MY TRIP 
MANDATORY
T2
MAKES A PAYMENT
PRE-TRIP
   T3
COMPLETES THE TRIP
MANDATORY
 
 
HOW TO ATTACH BACKUP DIGITALLY TO YOUR FORM
VIDEO TUTORIAL 

ATTACHBACKUP
CLICK HERE 
T5 -Hotel-MotelExp-FINAL T6-Sales Tax Exempt
T5 - HOTEL MOTEL EXEMPT REQUEST
REQUIRED IN STATE OF GA
T6- STATE TAX EXEMPT FORM
 



 
TRAVEL POLICY
 travelpolicyimage
POLICY CHANGES 
 MILEAGE RATE RAISED FROM $.50 to $.57- April
DID YOU KNOW?  
****WE DO NOT PAY FOR OR REIMBURSE FOR STATE TAX CHARGED TO AN EMPLOYEE IN THE STATE OF
GEORGIA ****
If the Hotel you are staying at serves Breakfast we do not reimburse for Breakfast.
If the Conference you are attending serves any meal, breakfast, lunch or dinner, we do not reimburse for those meals.
If you are attending any conference/training that has an itinerary it must be submitted with your paperwork.
You cannot request Gas and Mileage it is one or the other.
Any Advances over $500 must be signed by the County Manager before submitting to Travel.
If you do not let us Direct pay a hotel and are charged State tax in GA we do not reimburse that tax.
Airfare can be reimbursed prior to your trip if stated on the T2 that it is needed pre-trip.
Direct Pay request vendors must be a Cobb County Vendor to be paid. Must be submitted no less than 2 weeks of departure date.
We Prefer digital Signatures, you can create a digital signature on the Travel Forms.
Employees can sign up for EFT/Direct Payments to avoid waiting on a check.
Training Cost Repayment Policy 

 

 

    MONTHLY MILEAGE REIMBURSEMENTS

T4 MILEAGE REIMB

A T4 should not be used for any Trip related Mileage.

Luncheons, retirement parties, etc are VOLUNTARY and are not subject to being reimbursed.

If an employee is found to falsely state odometer readings they will no longer be allowed to use Odometer Readings and will be required to use Map Prints. (Misrepresentation for financial gain is considered theft)

Descriptions must be clear and concise to avoid questions and recompletion of forms.  "Meeting" is unacceptable, should be "Meeting at Finance(or wherever)" is the proper way to state.

CONTACT NAME AND EMAIL is mandatory on these forms and should be the person who can answer questions, should we have any.
 
 T4- MILEAGE REIMBURSEMENT    


 
 
       

 

 

 

 

 

 

 







 

 


 

FINANCE DEPARTMENT PROJECT PAPERLESS

 
TRAVEL FLOWER FUND AMS NAVIGATION GAX1 PAYMENTS VENDOR ENROLLMENT COBBWEB HOME
 WELCOME TO THE HOME OF PROJECT PAPERLESS

 

QUICK LINKS
                                                                       
TRAVEL POLICY















 
FLOWER FUND
GAX1 Instructions
CASH Handling MANUAL
AMS NAVIGATION
ACCOUNT DICTIONARY
VENDOR FORMS & INFO
PD POLICY
WANT TO LEARN MORE ABOUT ONBASE?
Click here to visit the Cobb OnBase Webpage     
 OTHER POLICIES FORMS   
 ACCOUNTABLE EQUIPMENT POLICY  ADVANCE REQUEST

 COBB COUNTY W9
 PETTY CASH POLICY  
   COBB COUNTY TAX EXEMPT FORM

 MANUAL CHECK REQUEST FORM
   
   
   
   
BUDGET PRESENTATION TEMPLATES  

Presentation Template
 

Budget Tables- Excel
 
   
   
   
   


FOOTER1    
 

Welcome to GAX1 Payments

 

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***WELCOME TO GAX1 PAYMENTS***WELCOME TO GAX1 PAYMENTS***WELCOME TO GAX1 PAYMENTS***WELCOME TO GAX1 PAYMENTS***WELCOME TO GAX1 PAYMENTS***

travel    FLOWER    AMS GAX1 VENDOR Finance-ED Logocopy  
                                   
 TRAVEL  FLOWER FUND  AMS NAVIGATION GAX1 PAYMENTS  VENDOR ENROLLMENT  HOME
 GAX1 PAYMENTS INFORMATION   
         QUICK LINKS GAX1 PAYMENTS ARE 100% PAPERLESS.  ALL GAX1 Payment Invoices must be emailed to GAX1Payments@cobbcounty.org


REMINDER-  GAX1 Documents can only be a .PDF or a .TIF file all other formats will be rejected.
                     GAX1 Documents must be named the GAX1 number or they will be rejected.


Your GAX1 file name should be copy and pasted directly from AMS to eliminate errors of incorrect dates or
too many or not enough zeros, see below for correct file name information location.
Slide1
To copy & paste from AMS you double click the area, Ctrl-C
 AMS FINANCIAL
WEBI 
PETTY CASH INSTRUCTIONS
 
 
 
  STEP BY STEP HOW TO ENTER A GAX1  QUICK REFERENCE INVOICE # LOOKUP
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GAX1 Payment Processors are processed by a specific Accountant see below for the Accountant assigned to your Department;
 
PEGGY HOLCOMB Ext 1518
Department Numbers handled Below
010 185 300
014 190 500
025 205 700
030 210  
040 215  
060 220  
105 225  
150 230  
160 235  
165    
DIANNE ATKINSON Ext 1547
Department Numbers handled Below
035 120 451
045 130 501
050 240  
061 310  
075 270  
095 390  
110 450  
      
     
     
GEORGETTE JIMERSON Ext 1525
GAX1's handled below
020      115
021      370
055
080
170
200
       
JOCELYN ROPER ext 1588
PETTYCASH
001      
       
DID YOU KNOW?   
>GAX1 Payments should NOT be used for any type of Travel.  That should be submitted to Travel@cobbcounty.org on a Travel document.
>Luncheons that do not have any registration fees or hotel, etc attached to them are GAX1 payment (not travel) table fee not considered registration.
 
       

 

 

 

 

 

 

 


 

 

 

 

 

 

 

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ADVANTAGE USER GUIDE
WEBI USER GUIDE
 
 
 
UPCOMING YEAR-END DEADLINES
 
 
 NEED TECHNICAL ASSISTANCE
 Melanie Johnson Extension 1517  Financial Management Analyst Melanie.Johnson@cobbcounty.org
       
       
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