Board of Commissioners’ Policy and Practice for SPLOST Projects’ Consideration:

1. All SPLOST projects should be reviewed by the SPLOST Oversight Committee to ensure projects are in compliance, as is currently done via regularly scheduled SPLOST Oversight Committee meetings.
2. SPLOST departmental staff and Procurement Services review each project, bids, timelines, budget, and implications for project implementation.
3. Project details, timelines, and specific implications (budget, O&M, other inter-related projects) are discussed with the district commissioner, liaison commissioner, and the county manager.
4. Staff seeks the direction from the district commissioner and shares feedback with the county manager.
5. Based on the direction from the district commissioner and county manager, staff appropriately meets with each commissioner to share feedback and answer questions/concerns.
6. Staff either brings an agenda item for Board consideration or awaits additional direction from the district commissioner.
7. All SPLOST agenda items must include an Impact Statement.
8. All SPLOST agenda items must include the funding source linked to a specific budget line item and listed in the Funding Statement, including the operations and maintenance costs associated with the project.
9. Per the district commissioner, with the Commission Chair as the second vote:
   1. SPLOST item is discussed during Agenda Prep and direction is given and/or questions addressed—the project may remain on agenda or withheld at the direction of the Chair or Vice-Chair.
   2. SPLOST item is discussed during Agenda Work Session (full Board) and direction given/questions addressed—project may remain on agenda or withheld at the direction of the Commission.
   3. SPLOST item is either approved/not approved during the BOC meeting, with staff recommendations and Commission Chair’s authorization to execute the appropriate documents.

It is highly recommended that the Cobb County Board of Commissioners use the above best practices policy when considering the recommendation to submit a SPLOST-related agenda item. Unless there are extenuating circumstances, the projects will come forward for board consideration and approval.

November 20, 2017