Cobb County Government

 

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Cobb County Government will open as usual Monday, but everyone is urged to use caution. Cobb and Marietta Schools are closed Monday.

Be Prepared for Winter Weather

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QUESTIONS/COMMENTS CONTACT US 
travel    FLOWER    AMS GAX1 VENDOR Finance-ED Logocopy  
                                   
 TRAVEL FLOWER FUND  AMS NAVIGATION GAX1 PAYMENTS  VENDOR ENROLLMENT  HOME
TRAVEL DOCUMENTS FOR TRIP/TRAINING/CONFERENCES

  T1-Authorization to Travel 

You must Submit a T1 for any trip related travel. 
This form
gives Finance authorization to allow you to travel and send

forms to have us pay a vendor directly or to Advance an employee

or to reimburse an employee for a "trip" taken.

T2-01262015
A T2 is only necessary when we are going to direct pay for your
registration
or Lodging or any other expense we can direct pay. 
Or if the employee is
requesting an Advance payment prior to the Trip.


T3-EXPENSE-SUMMARY


A T3 is Mandatory upon the return from a trip.  It is required to be
submitted
no later than 1 week after the return date from a trip. 
A T3 must
be submitted whether you are receiving money back,
zero amount due employee,
or if money is owed to the County.
This closes the Trip.
  
T1
AUTHORIZES MY TRIP 
MANDATORY
T2
MAKES A PAYMENT
PRE-TRIP
   T3
COMPLETES THE TRIP
MANDATORY
 
 
HOW TO ATTACH BACKUP DIGITALLY TO YOUR FORM
VIDEO TUTORIAL 

ATTACHBACKUP
CLICK HERE 
T5 -Hotel-MotelExp-FINAL T6-Sales Tax Exempt
T5 - HOTEL MOTEL EXEMPT REQUEST
REQUIRED IN STATE OF GA
T6- STATE TAX EXEMPT FORM
 



 
TRAVEL POLICY
 travelpolicyimage
POLICY CHANGES 
 MILEAGE RATE RAISED FROM $.50 to $.57- April
DID YOU KNOW?  
****WE DO NOT PAY FOR OR REIMBURSE FOR STATE TAX CHARGED TO AN EMPLOYEE IN THE STATE OF
GEORGIA ****
If the Hotel you are staying at serves Breakfast we do not reimburse for Breakfast.
If the Conference you are attending serves any meal, breakfast, lunch or dinner, we do not reimburse for those meals.
If you are attending any conference/training that has an itinerary it must be submitted with your paperwork.
You cannot request Gas and Mileage it is one or the other.
Any Advances over $500 must be signed by the County Manager before submitting to Travel.
If you do not let us Direct pay a hotel and are charged State tax in GA we do not reimburse that tax.
Airfare can be reimbursed prior to your trip if stated on the T2 that it is needed pre-trip.
Direct Pay request vendors must be a Cobb County Vendor to be paid. Must be submitted no less than 2 weeks of departure date.
We Prefer digital Signatures, you can create a digital signature on the Travel Forms.
Employees can sign up for EFT/Direct Payments to avoid waiting on a check.
Training Cost Repayment Policy 

 

 

    MONTHLY MILEAGE REIMBURSEMENTS

T4 MILEAGE REIMB

A T4 should not be used for any Trip related Mileage.

Luncheons, retirement parties, etc are VOLUNTARY and are not subject to being reimbursed.

If an employee is found to falsely state odometer readings they will no longer be allowed to use Odometer Readings and will be required to use Map Prints. (Misrepresentation for financial gain is considered theft)

Descriptions must be clear and concise to avoid questions and recompletion of forms.  "Meeting" is unacceptable, should be "Meeting at Finance(or wherever)" is the proper way to state.

CONTACT NAME AND EMAIL is mandatory on these forms and should be the person who can answer questions, should we have any.
 
 T4- MILEAGE REIMBURSEMENT